PJSTA Constitution & By-Laws

P.J.S.T.A.

 

CONSTITUTION AND

 

BY-LAWS

 

(As amended, January 21, 2010)

 

Table of Contents

 

PJSTA Constitution

 

Page 1 Article I. Name

 

Article II. Purpose

 

Article III. Membership

 

Article IV. Officers

 

Page 2 Article V. Executive Board

 

Page 2-3 Article VII. Elections

 

Page 3 Article VIII. Meetings

 

Article VI. Representative Council

 

Article IX. Affiliation

 

Article X. Retired Teachers

 

Article XI. Amendments

 

PJSTA By-Laws

 

Page 4 Article I. Meetings

 

Article II. Quorum

 

Article III. Vacancies

 

Article IV. Robert’s Rule of Order

 

Page 5 Article V. Amendments

 

Article VI. Contract Ratification

 

Article VII. P.J.S.T.A. Portal and Website Editors

 

P.J.S.T.A. CONSTITUTION

 

ARTICLE I. NAME

 

The name of this association shall be the Port Jefferson Station Teachers Association.

 

ARTICLE II. PURPOSE

 

Section 1. To work for the advancement of education and the improvement of educational opportunities for all.

 

Section 2. To strengthen the teaching profession and to secure and maintain appropriate and just salaries and

 

general working conditions that are basic to the dignity of the teaching profession.

 

Section 3. To speak as the single voice of our members before the Board of Education, Administration, legal

 

authorities, and residents of this community.

 

Section 4. To hold property and funds and to employ a staff or staff services for the attainment of these purposes

 

and the promotion of the aims, interests, and professional needs of the members of the Association.

 

ARTICLE III. MEMBERSHIP

 

Section 1. Membership in the Association shall be open to all professional, non-supervisory personnel of the

 

Brookhaven-Comsewogue School District. Membership may be extended to non-professional or supervisory groups and

 

individuals by a two-thirds concurrence of the Representative Council.

 

Section 2. Membership shall be continuous until a member leaves the employ of the Brookhaven-Comsewogue

 

School District, fails to pay dues, or is expelled.

 

Section 3. Retired membership shall be open to all retired members of the Port Jefferson Station Teachers

 

Association.

 

Section 4. In cases of questions arising concerning entitlement, the Executive Board shall make the determination.

 

ARTICLE IV. OFFICERS

 

Section 1. The officers of this Association shall be: a President, a First Vice-President, a Second Vice-President,

 

a Third Vice-President, a Treasurer, and a Secretary.

 

Section 2. The President shall preside over meetings of the Executive Board and Representative Council, as well

 

as meetings of the General Membership. He/She shall appoint the chairpersons and all members of all standing committees

 

and special committees, including the Negotiations Committee, with the approval of the Executive Board. The President

 

shall be an ex officio member of all committees and shall be the chief executive of the Association. He/She shall be a

 

delegate to NYSUT and AFT. The President or his/her designee shall keep accurate membership records. He/She shall

 

represent the Association before the public, personally or through delegates, and shall perform all other functions usually

 

attributed to this office.

 

Section 3. The First, Second, and Third Vice-Presidents shall perform those functions assigned to them at the

 

organization meeting of the Executive Board and shall assist the President in the performance of his/her responsibilities

 

wherever possible and appropriate. In the event that the President is unavailable to chair a meeting of the Executive Board

 

or Representative Council, then the First Vice-President shall preside. If the First Vice-President is unavailable, an officer

 

shall be appointed to the chair by majority of members present.

 

Section 4. The Secretary shall assist the President with Association Correspondence, both incoming and outgoing,

 

and maintain files of the same. The Secretary shall keep accurate minutes of all meetings of the General Membership, the

 

Executive Board, and the Representative Council; shall maintain official files: and shall assist the President in distributing

 

minutes.

 

Section 5. The Treasurer shall hold the funds of the Association and disburse them upon the authorization of the

 

Executive Board. He/She shall collect membership dues. He/She shall forward all per capita dues and current membership

 

lists to NYSUT and its national affiliates in order to keep this Association in good standing at all times. He/She shall keep

 

an accurate record and account of all receipts and disbursements of the Association. He/She shall report on the financial

 

condition of the Association at meetings of the Executive Board and the Representative Council. He/She shall make any

 

appropriate financial reports to government agencies concerning the finances of the Association. He/She shall be covered

 

by fidelity insurance, the expense of which shall be the responsibility of the Association. He/She shall assist the President

 

in the drafting of a budget each year.

 

ARTICLE V. EXECUTIVE BOARD

 

Section 1. The Executive Board shall consist of the elected officers of the Association and the Senior Building

 

Representative of each school building.

 

Section 2. The Executive Board shall be responsible for the management of the Association, approve all expenditures,

 

carry out policies established by the Representative Council, report its transactions and those of the Representative Council

 

to the members, and suggest policies for consideration by the Representative Council.

 

ARTICLE VI. REPRESENTATIVE COUNCIL

 

Section 1. The Representative Council shall consist of: the Executive Board and one representative for each fifteen

 

members, or major fraction thereof, from each school building and one representative from the Retirement Chapter of the

 

Port Jefferson Station Teachers Association.

 

Section 2. The policy making body of the Association shall be the Representative Council. It shall determine those

 

policies that shall guide the operations of the Executive Board. It shall approve the budget, set the dues for the Association

 

that are above the dues required by parent organizations, act upon reports of committees, approve resolutions and

 

other policy statements, and be the final judge of the qualifications and elections of officers and building representatives.

 

Powers not delegated to the Executive Board, the officers, or other groups in the Association shall be vested in the

 

Representative Council.

 

Section 3. All honorariums for officers and representatives of the P.J.S.T.A. shall be voted on by the Representative

 

Council before election to those positions takes place.

 

ARTICLE VII. ELECTIONS

 

Section 1.

 

(a)The election of the officers for a term of two years shall be by general vote of the Membership during the month

 

of April in each odd-numbered year. Officers shall be elected by a simple majority of those voting. Members

 

shall vote by ballot in accordance with procedures drawn up by the Executive Board. The effective date of

 

installation shall be June 1 of the election year.

 

(b)The Secretary shall store and maintain a copy of the voting results, as accepted by the Representative Council,

 

as well as the ballots of these elections for a minimum of five years.

 

Section 2. In each school in the Brookhaven-Comsewogue School District, members shall elect one Senior Building

 

Representative in accordance with procedures drawn up by the Executive Board. Elections shall be held in April each year,

 

and newly elected Senior Building Representative shall take office effective June 1.

 

Section 3. In each school in the Brookhaven-Comsewogue School District, members shall elect Building Representatives

 

to the Representative Council for a term of one year. Elections shall be held in April each year in accordance with

 

procedures drawn up by the Executive Board, and newly elected representatives shall take office effective June 1.

 

Section 4. Each member shall cast his/her vote in the building in which that member starts work on the morning of the

 

election. Any member wishing to vote in a building other than the one in which he or she starts work on the morning of

 

the election, must make a written appeal to the Executive Board prior to the Board’s February meeting. The Executive

 

Board’s decision regarding this appeal will be final. The building in which a member votes is the same building in which

 

that member will be counted for purposes of representation.

 

Section 5. If there are three or more candidates running for the same position of Officer of the Association or Senior

 

Building Representative, a simple majority of those voting is necessary for election. In the event that no one candidate has

 

a simple majority, another election will take place between the two candidates receiving the most votes in the first election.

 

The second election will take place within 30 days of the original election.

 

Section 6.

 

(a) Delegates from the Association to meetings, assemblies, or conventions of NYSUT and its national affiliates

 

shall be elected to a two year term according to the dictums of those organizations or by the direction of the

 

Executive Board.

 

(b) Delegate elections shall be held in even numbered years with those elected taking office on August 1

 

year, after the Representative Council has accepted the election results. The actual date of elections in April shall

 

be determined by the Executive Board.

 

(c) The President and Secretary shall certify the election and forward the credentials of all elected delegates and

 

alternates to the appropriate office in a timely fashion.

 

st

 

of that

 

Section 7. The President shall appoint a committee to organize the election of delegates, officers, and/or representatives.

 

To run for an officer position (President, First, Second and Third Vice President, Secretary, Treasurer), a member must

 

present to this committee a petition signed by at least forty members in good standing requesting that the member’s name

 

be placed on the ballot. This petition must be submitted to the Chairperson of the Elections Committee no later than 30

 

days prior to the election of officers.

 

A member shall be eligible to run for no more than one position on the Executive Board in any election. In addition, a

 

member may submit no more than one petition in any election. Incumbent officers need not file a petition for re-election to

 

the same office. The petition must stipulate the office to which a member is seeking election.

 

Section 8. In each election, a member shall run for only one voting elective position on the Executive Board or

 

Representative Council.

 

Section 9. A member shall hold only one voting position on the Representative Council.

 

ARTICLE VIII. MEETINGS

 

Section 1. The Executive Board shall meet at least once during each school month.

 

Section 2. The Representative Council shall meet at least six times during the school year.

 

Section 3. The Executive Board or Representative Council may call meetings of the General membership at its discretion.

 

ARTICLE IX. AFFILIATION

 

The Association shall be affiliated with the New York State United Teachers and its national affiliates and other

 

organizations deemed appropriate by three-fourths of the Representative Council.

 

ARTICLE X. RETIRED TEACHERS

 

Section 1. A Retired Teacher Chapter shall be established within the Port Jefferson Station Teachers Association for the

 

purpose of maintaining the ties of professional unity between the active and retired members, representing and promoting

 

the interests of retired members, and providing a forum for the exchange of information of interest and benefit to retired

 

members and for the expression of their views.

 

Section 2. Membership shall be open to all PJSTA members who retire from district service. At the discretion of the

 

retiree chapter, associate membership may also be offered to other Comsewogue retirees

 

Section 3. All PJSTA retirees who are also members of the Retired Chapter of the Port Jefferson Station Teachers

 

Association shall hold simultaneous membership in the New York State United Teachers and its national affiliates on a

 

retired basis.

 

Section 4. The Retired Chapter shall elect a President and such other officers as necessary.

 

Section 5. The President of the Retired Chapter shall select a representative (and an alternate) from that group to serve as a

 

voting member of the Representative Council of the PJSTA. The representative must be retired from Comsewogue School

 

District as a P.J.S.T.A. member and may not be a paid or unpaid employee or trustee of the Comsewogue School District.

 

ARTICLE XI. AMENDMENTS

 

Section 1. Amendments to this constitution must be adopted at a special meeting of the general membership, called for

 

that purpose, by a vote of at least two-thirds of a general membership quorum of those present. The meeting shall be

 

chaired by the President or a member appointed by the President, and the vote shall be taken and recorded by a committee

 

selected by the member who chairs the meeting.

 

Copies of the proposed amendments shall be distributed to members at least one week prior to the special meeting held to

 

consider them.

 

Section 2. Proposals of constitutional amendments may be made by two-thirds of the Executive Board or two-thirds of

 

the Representative Council, or by a written petition of one-third of the membership. Such petition shall contain a specific

 

request for a general meeting to be held at a given time and location for the purpose of approving the specific constitutional

 

amendment attached to the petition.

 

P.J.S.T.A. BY-LAWS

 

ARTICLE I. MEETINGS

 

Section 1. A calendar of meetings shall be determined by the Executive Board at its organizational meeting each year.

 

Section 2

 

(a) Special meetings of the Executive Board may be called at the discretion of the President or upon written notice

 

of five members of the Executive Board.

 

(b) Non-members of the Executive Board may attend an Executive Board meeting only at the invitation of a

 

majority of the Executive Board.

 

Section 3.

 

(a) The Representative Council shall meet at a time and place prescribed by the Executive Board. Additional

 

meetings shall be scheduled by the President upon written request of one-fourth of the members of the

 

Representative Council or two-thirds of the Executive Board.

 

(b) Any members of the Association who are not members of the Representative Council may attend its meetings.

 

They shall sit apart from the voting body, but may receive permission to speak.

 

Section 4. No substitutes will be authorized for absent members of the Executive Board or Representative Council.

 

Section 5. Notice of all meetings of the Representative Council shall be made to all members of the Council prior to its

 

meetings.

 

Section 6. At official meetings of the P.J.S.T.A. no proxies shall be honored.

 

ARTICLE II. QUORUM

 

The quorum of the Representative Council, the Executive Board, and all Association committees shall be a simple majority

 

of members. The quorum at General Membership meetings shall be one-third of the general membership.

 

ARTICLE III. VACANCIES

 

Section 1.

 

(a) The Executive Board may by a two-thirds vote declare any Executive Board position or Representative

 

Council vacant for cause or because the incumbent is determined by such vote to otherwise be unable to perform

 

the duties of that office.

 

(b) Any person removed from office or position on the Executive Board or Representative Council by the action

 

of the Executive Board may appeal to the Representative Council for a hearing within ten days of the receipt of

 

written notification of the action or removal. This appeal must be made in writing to the Secretary.

 

Section 2.

 

(a) If any officer position becomes vacant for any reason, the Executive Board shall nominate a replacement to

 

(b) If any Senior Building Representative or Building Representative position becomes vacant for any reason,

 

fill that office for the unexpired portion of the term. Approval of the nominee requires a simple majority vote

 

of the Representative Council.

 

then the President shall call for a special building election to fill the position.

 

ARTICLE IV. ROBERT’S RULES OF ORDER

 

Robert’s Rules of Order, revised, shall be the parliamentary authority of the Association on all questions not provided for in

 

the Constitution, the BY-Laws, and such standing rules as the Representative Council may adopt.

 

ARTICLE V. AMENDMENTS

 

These by-laws may be amended by a three-fourths majority vote at any scheduled meeting of the Representative Council

 

provided that the proposed

 

amendments have been previously studied by the Executive Board and copies have been sent to building representatives for

 

discussion at building meetings at least 5 calendar days in advance of the Representative Council meeting.

 

ARTICLE VI. CONTRACT RATIFICATION

 

Section 1. Prior to the submission to the general membership for approval of newly negotiated contracts, such contracts

 

must be approved by a MAJORITY of the Executive Board.

 

Section 2. At least 24 hours prior to the General Membership meeting, a written copy of any changes in the contract must

 

be in the hands of the General Membership for its consideration.

 

ARTICLE VII. P.J.S.T.A. PORTAL AND WEBSITE EDITOR

 

Section 1. The Portal Editor and the P.J.S.T.A. Website Editor will each operate under guidelines established by the

 

Executive Board. Both Editors shall serve as non-voting members of the Representative Council

 

Section 2. The election of each editor for a term of two years shall be by general vote of the Membership during the month

 

of April in each odd-numbered year. Editors shall be elected by a simple majority of those voting. Members shall vote by

 

ballot in accordance with procedures drawn up by the Executive Board. The effective date of installation shall be June 1 of

 

the election year.

 

Section 3. To run for an Editor position, a member must present to the Elections Committee a petition signed by at

 

least forty members in good standing requesting that the member’s name be placed on the ballot. This petition must be

 

submitted to the Chairperson of the Elections Committee no later than 30 days prior to the date of the election. Incumbent

 

editors need not file a petition for re-election.

 

Section 4. The P.J.S.T.A. retains all property rights to the content and design of the Portal and the P.J.S.T.A. Website.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s